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The 355th Force Support
Squadron
Resource Management Flight primarily handles the financial
accounting of the 355th FSS. We also handle
Private Organizations and Special Morale & Welfare Funds. |
Hours & Location:
5260 E. Granite Street
Bldg. 3200
Phone Numbers:
Flight Chief: 228-0500
Office Manager: 228-6243
Private Org POC's:
Annabelle Ngayan
228-6243
SMW & Picnic Funds:
Fran Fritts
228-3173
Mailing Address:
355 FSS/FSR
PO Box 15250
DM AFB, AZ 85708 |
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Private
Organizations
A Private
Organization is a self-sustaining special interest group, set up by
people acting exclusively outside the scope of any official capacity
as officers, employees, or agents of the Federal Government. They
are not NAF Instrumentalities (NAFIs) or entitled to the sovereign
immunities and privileges given to NAFIs or the Air Force. They
operate on Air Force installations with the written consent of the
installation commander (AFI 34-223,
Private Organization (PO) Program).
For more
information on Private Organizations, reference the following
documents:
How can my
organization hold a fundraiser?
Your organization
can only hold 2 fundraisers per quarter. Organizations cannot hold
any fundraisers at the work place during the Combined Federal Campaign (CFC) and Air
Force Assistance Fund (AFAF). Fundraisers held away from the
workplace may be held at anytime. All fundraising must take
place in a personal, off-duty capacity.
The process of setting up a fundraiser is
simple. Download the fundraiser request form here.
Fill out all required information as directed. Your
organization must comply with all the instructions on page 2 of the
form. After filling out the form, email the form to the
Private
Organization representative,
Annabelle Ngayan.
The Private Organization
representative will review your organization’s paperwork, by-laws,
constitutions, and similar documents outlined in the PO Guide 2007
and
AFI 34-223,
Private Organization (PO) Program,
prior to submission to the installation commander for approval.
You will receive
notification when your fundraiser is approved.
The Private Organization
representative will review your organization’s paperwork, by-laws,
constitutions, and similar documents outlined in the PO Guide 2000
and
AFI 34-223,
Private Organization (PO) Program.
Checklist for Private Organization (PO)
Sample Constitution and Bylaws,
for the Private Org to fill out and sign
Sample Request to be Recognized as a Pvt
Org,
including Insurance Waiver
Sample
PO Approval Memo,
for the MSG/CC to sign
Sample
Insurance Waiver Memo,
for the MSG/CC to sign |
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Special Morale &
Welfare Funds
Special Morale, Welfare and
Recreation (SM&W) Funds According to
AFI 34-201, Use of Non-Appropriated Funds (NAFS), Chapter 12,
SM&W Funds are NAF expenditures considered necessary to contribute
to the overall morale and welfare of the military community.
Expenditures must be conservative, be in the best interest of the
Air Force, benefit the military community, and may not be limited to
specific grades or levels of personnel. Commanders and
delegated approval authority will not expend funds for SM&W purposes
if funds are authorized elsewhere stated in
AFI 34-201 or authorized from APF (AFI
65-603). SM&W Funds CAN be used for the following functions:
Change of Command ceremonies, icebreakers, protocol supplies, wing
monthly inductions, the Right Start program, and paid meals for
Quarterly Award winners and their spouses. SM&W Funds CANNOT
be used for retirements or promotions. For a detailed list of
permissible and prohibited expenditures, please see
AFI 34-201, Use of Nonappropriated Funds (NAFS), Chapter
12, para 12.4, 12.5, and Table 12.1. SM&W request have to be
approved 30 days prior to the event. AFMAN 34-214, Chapter 11, section
11.2.1. No advance funds is authorized.
What are
Picnic Funds? Picnic Funds are
used for squadron events, e.g. large holiday events or picnics.
Everyone within the squadron must be invited to the event. The Wing
will fund $2.00 per military in the squadron. Picnic funds request
have to be approved 30 days prior to the event. A request letter from
your squadron commander or acting commander will need to be submitted to
the NAF accounting office. The following items that cannot be
purchased are prizes, alcohol, tips, cooking equipment. Picnic funds are
normally used for food, entertainment, rental (jumping castles, water
coolers, Bama Park, etc). Please contact the NAF accounting office at
228-3173 or 228-6243 if you are not sure if an item is authorized. AFMAN
34-214, Chapter 11, section 11.2.1. No advance funds is authorized.
Are SM&W Funds
the same as Picnic Funds? No. SM&W
Funds and Picnic Funds come from the same source, the Wing, but are
two different pots of money. Prior to requesting funds, ensure the
type of event your organization is holding.
How can my
organization request SM&W Funds.
Click for our
SM&W Funds
Request Form, SVF-001
You can digitally sign
this form and email it to:
Frances.Fritts@dm.af.mil
1. All requests
for SM&W Funds must be submitted in writing and approved by the
appropriate official 30 days in advance of the actual expenditure of
the event. (For a sample See
AFI 34-201, Use of Non-Appropriated Funds (NAFS), Attachment 6)
2.
E-mail, fax or
turn-in the “Special Morale and Welfare
Funds Request” to the appropriate official located on the
second floor
of the Force Support Squadron Headquarters, Bldg 3200, Rm 253, Fax Number:
228-1777. The approving official will forward your request to CPTS
(Finance) for approval; followed by approval from the Wing
Commander.
3.
After approval is granted by the Wing Commander, the request will be
forwarded to the NAF Accounting Office’s SM&W POC who will notify
your organization of approval.
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